How to Prepare Your Company for Collaboration with an IT Provider

January 17, 2025

Starting a collaboration with an IT provider is a critical step for many companies aiming to implement technological projects or modernize their systems. To ensure the process is efficient and delivers the expected results, it’s essential to prepare thoroughly. In this article, we discuss the key steps to help your company effectively engage in such a partnership.

1. Clearly Define Business Goals

Every IT project should begin by answering the question: What do we want to achieve?

Is the goal to automate business processes?
Are you looking to create a new application for your customers?
Do you want to improve the performance and scalability of an existing system?

Clearly defining goals will help the IT provider better understand your needs and propose the right solutions.

2. Prepare a Budget and Financial Plan

A realistic approach to costs is crucial for project success. Consider:

Setting an initial budget with a margin for unforeseen expenses.
Prioritizing – which features are critical and which can be implemented later.

Financial flexibility can help you respond to changes during the project.

3. Ensure Transparent Communication

Good communication is the foundation of any successful collaboration. To avoid misunderstandings:

Establish clear communication rules (e.g., regular status meetings, weekly reports).
Choose project management tools like Jira, Trello, or Asana.
Ensure all stakeholders in the company have access to key project information.

4. Prepare Your Internal Team

Effective collaboration requires engagement not only from the IT provider but also from your team. It’s worth:

Designating individuals responsible for communication with the provider (e.g., Product Owner, Project Manager).
Identifying key internal competencies that can support the project (e.g., testers, business analysts).

5. Fine-Tune Documentation

The more details you provide at the outset, the better the IT provider will understand your needs. Prepare:

Business requirements (known as the Business Requirements Document).
A list of functionalities that should be included in the project.
Information about existing infrastructure (if the project involves its modernization).

Conclusion

Proper preparation for collaboration with an IT provider helps avoid many problems and significantly accelerates project implementation. Clearly defined goals, a well-prepared budget, transparent communication, and team engagement are key elements that ensure success.

Do you have a project that needs realization? Contact us, and we’ll help you make it happen!